Privacy Notice

1. Who we are

JN Compliance & Safety Solutions Ltd, registered in the United Kingdom, Company No: 17129890.

Email: dave@jnoon.co.uk

Data Protection Lead: David Dolan-Davis, Compliance Manager

2. What personal data we collect

We may collect the following types of personal data depending on the services provided. We only collect the minimum data necessary to provide our services.

• Clients and landlords: name and contact details, property addresses, compliance documentation, inspection reports and payment information.
• Tenants (where required for compliance services): name and contact details, access arrangements and safety-related information.
• Contractors and suppliers: business contact details, qualifications and compliance records.
• Training learners and companies: names, positions, training records, card and qualification details and certificate information.
• Website and social media users: enquiry form submissions, email addresses, analytics data and social media interactions.

3. How we collect your data

We collect data through direct communication (email, phone and forms), compliance inspections and assessments, social media interactions, website forms, and documentation provided by landlords, tenants or contractors.

4. How we use your personal data

We use your data to provide compliance and safety services; produce reports, certificates and documentation; manage bookings and communication; maintain legal and regulatory records; improve our services and digital platforms; and respond to enquiries and customer support requests.

We do not use your data for automated decision-making or profiling.

5. Lawful basis for processing

We process personal data under the following lawful bases:

• Contract – to deliver compliance services you have requested.
• Legal obligation – to meet regulatory and safety requirements.
• Legitimate interests – to manage our business operations.
• Consent – for marketing communications (you may withdraw at any time).

6. Data sharing

We may share your data with accredited assessors, certification bodies, subcontractors working under confidentiality agreements, legal authorities where required, and IT and cloud service providers.

We never sell personal data.

7. Data storage & security

We protect your data using encrypted digital storage, password-protected systems, secure cloud platforms, identity and access control policies, and staff training in security and confidentiality.

Only authorised personnel can access your data.

8. Data retention

We keep personal data only for as long as necessary to deliver our services, meet legal and regulatory requirements, and maintain accurate business records. Retention periods are reviewed annually.

9. Your rights under UK GDPR

You have the right to access your personal data, correct inaccurate information, request deletion of your data (where legally permitted), restrict processing, object to certain uses, data portability, and to withdraw consent for marketing.

To exercise your rights, contact: dave@jnoon.co.uk

10. Cookies & website tracking

We may use cookies and analytics tools to improve website performance, understand user behaviour and deliver relevant content. You can manage cookie preferences through the consent banner where shown.

11. Children's data

We do not intentionally collect data relating to children. If this changes, parental consent will be required for anyone under 13.

12. Data breaches

If a data breach occurs, we will investigate immediately, notify affected individuals where required, report to the ICO if legally necessary, and record the incident and corrective actions.

13. How to make a complaint

If you have concerns about how we handle your data, you can contact the Information Commissioner's Office (ICO) at www.ico.org.uk/concerns.

14. Updates to this Privacy Notice

We may update this notice from time to time. The latest version will always be available on our website or upon request.

Last updated: May 2026